AQIU Policy

Assessment, Qualification and Issuing Units Policy (AQIU)


The Assessment and Qualification Policy was formulated taking cognisance of the principals of Assessment and the rules of evidence as required. The College is committed to maintaining a fair environment that supports and encourages learners achievement.


Learners must complete the required number of units compliant with the packaging rules of each course to gain the AQF nationally recognised qualification: Learners can do this through any of the following (combination):

  1. Complete required units through completion of written and workplace related activities.
  2. Recognised Prior Learning
  • Credit Transfer

Learners who do not complete the course in its entirety will obtain a Statement of Attainment for the units in which competency has been demonstrated. A learner must achieve a mark of competency in each unit. To achieve a mark of competency a learner must be deemed competent either through RPl, Credit Transfer or in each component of the assessment:

  1. Written work
  2. Observation report
  • Third party/Supervisor report.

Learner will complete their course externally, self paced. Trainers and assessors will visit the learner at the work placement and collaborate with learners supervisors where possible to assist the learners learning and course progression. Learners will be given additional assistance and support if required. Learners will receive regular contact from trainer consistent with the requirements of this training product including assessment guidance, invitations to attend workshops, workplace visits, phone calls and one on one assistance, where feasible.

Should learners present with LLN difficulties, additional needs or a lack of skills knowledge or experience, trainers will increase their allotted time to learners, as deemed suitable, in partnership with the principal to increase the learning opportunities and enjoyment for these learners.

The College will develop its own evidence gathering methods, assessment tools or activities to address these gaps. The College will work in partnership with learner supervisors to assist assessment validity and learner learning. Learners will have the choice of completing their written assessments in hard copy or in soft copy version. Adjustments may be needed to cater for different learner characteristics or needs.

Adjustments include:

  • Trainer Assistance
  • One on One Guidance
  • Hard Copy/Soft Copy Versions
  • Buddy System (where possible)
  • Scribing
  • The use of assistive technology

All assessments are conducted in accordance with the principals of assessment:

  • Fairness
  • Flexibility
  • Validity
  • Reliability

All assessments are conducted in accordance with the Rules of Evidence:

  • Validity
  • Sufficiency
  • Authenticity
  • Currency

Trainers and Assessors will strive to work closely with learners and their workplace supervisors. Trainers will provide advice and guidance to learners regarding their role in the workplace. Trainers will visit learners at their work placement to supervise and offer guidance and assistance where necessary.

The College will systematically monitor its training and assessment strategies and practices to ensure compliance and the strongest outcomes for its learners. The College will and evaluates the training and assessment strategies and practices and assessment mapping on the last Friday of each month with the trainers and assessors on staff, for the first year of operation. The College will review the frequency of this activity after 12 months. The College will also involve external relevantly qualified professionals in this process.
During these evaluations the College will examine:

  • AVETMISS data
  • Quality Indicator Data
  • Validation Outcomes
  • Learner Feedback
  • Trainer and Assessor Feedback
  • Complaints And Appeals

The College will then use this information to inform its activities and practices.

The College offers RPL to each of its learners. The College has developed extensive RPL assessor guides and toolkits for qualifications on its scope. Trainers and Assessors will assist learners with this application should they decide to use it.

At this point the College has no access to funding or government subsidies in relation to the courses it can offer. The College hopes that it can join these funding programmes in the coming year.

  • Fee for Service Learners
  • Apprentice/ Traineeship Learners
  • User Choice Learners

Credit Transfer is available to all eligible learners. Credit will be given to learners who provide an original or certified copy of evidence of a having previously successfully completed a relevant unit(s).

Written Assessments

The College has developed an extensive assessment policy and plan for ongoing systematic validation of assessment practices and judgements.

The Principal will review this mapping on a monthly basis to ascertain if any gaps are identified. If so, the College will develop its own evidence gathering methods, assessment tools or activities to address these gaps.

The College will ensure assessment validation takes for each training product at least once every five years with at least 50% of products validated within the first three years of each five year cycle.

The College will involve one or more persons who are not directly involved in the particular instance of training and assessment of te particular training product and ad have:

  • Vocational competencies
  • Current industry relevant skills
  • Current vocational knowledge and skills
  • A training an assessment qualification (TAE40110 or higher)

None of the courses on the College’s scope are deemed as high risk at this time.

Validation outcomes will be documented in the mapping policy and trainers will receive written notification of the changes and how they are to be acted on. The implementation of the outcomes will be assessed and validated in the following monthly validation meeting and any changes or inconsistencies in implementation will be addressed.

Once you have completed your course, you will receive the following:
Testamur – learners who successfully complete all course requirements will be issued with a certificate of completion.

  • Academic Transcript (for Nationally Recognised qualifications only) – this record follows AQF guidelines and is a list of the competencies you have achieved.
  • Learner Assessment Record (or Grades Letter) – this record shows all assessment tasks completed and the grades achieved.

A Registered Training Organisation issues a Statement of Attainment when an individual has completed one or more units of competency from a Nationally Recognised Training qualification. To find a detailed description of the units of competency within your course, please contact ACOBA.

To be awarded your Nationally Recognised Training qualification, Statement of Attainment, you must have:

  • Successfully completed all assessments and work placement
  • Been deemed to be competent in all your areas of study and
  • Met all your financial obligations.


It is a condition of enrolement with ACTAC that all learners sign the “Enrolement Form”. By singing the enrolment for you acknowledge that you have read and understood ACTAC’s policies and procedures, including this communication policy and agree that you will make all reasonable efforts to ensure compliance with these policies and procedures. By signing this form, learners acknowledge and agree to be bound by all of ACTAC’s policies. This is completed to ensure that learners understand what our rules are, why they must be adhered to and that action may be taken if any policy is not adhered to. In accordance with best practice this practice will be subject to an annual review.